Medical · Phoenix & Tucson
Payment Systems for Medical & Dental Offices in Phoenix & Tucson
Faster check-in, easy copays and simple patient billing, with fair processing rates and the right equipment, set up by a local team.
From family practices and dental offices to chiropractors and wellness clinics, we set up a front-desk payment system that works alongside your practice software.
Card processing
Card processing built for medical offices
Copays, HSA and FSA cards and patient balances all need to be easy and secure. We set up pricing and equipment that fit your front desk.
Pricing in writing
Interchange-plus pricing, quoted in writing, so you can see exactly what HSA, FSA and rewards cards cost you.
Front-desk terminals
Countertop terminals for copays and balances, with tap, chip and HSA and FSA cards.
Online bill pay
Payment links and invoices so patients can pay balances from a statement or text.
Surcharge rules, done right
We explain where surcharging is and is not allowed, including debit and HSA rules, and set up only what fits.
01Front desk
Quick, easy check-in and checkout
Collect copays and balances in seconds so the front desk keeps moving.
Key points
- Copays at check-in. Take payment the moment a patient arrives or leaves.
- Every way to pay. Tap, chip, Apple Pay, Google Pay and HSA/FSA cards that run as debit.
- Clear receipts. Email or print receipts with your office details.
- Simple for staff. Easy enough for any team member to learn quickly.
02Billing
Get paid for balances without the chase
Send bills patients can pay in a tap, instead of mailing paper statements.
Key points
- Invoices & payment links. Text or email a secure link patients pay from their phone.
- Cards on file. With patient permission, save a card for future balances.
- Recurring payments. Set up memberships, packages or payment schedules.
- Fewer unpaid balances. Automatic reminders help balances get paid sooner.
03Patient experience
A smoother experience for every patient
Modern payments make your office feel as professional as your care.
Key points
- Contactless payments. Fast tap-to-pay at the front desk.
- Pay from anywhere. Patients can pay balances online before or after a visit.
- Retail & products. Sell supplements, eyewear or care products on the same system.
- Gift cards. Great for med spas, wellness and elective services.
04Security & reporting
Secure payments and clear numbers
Keep payments protected and see collections at a glance.
Key points
- Secure processing. Encrypted card payments that meet card industry security standards.
- Staff permissions. Control who can refund, discount or view reports.
- Daily reports. See collections by day, staff member and payment type.
- Cost-saving options. Ask us about cash discount and surcharge programs.
Point of sale
The right setup for your office
We work with Clover, Square and Valor PayTech, so we recommend what fits how you run, not one brand.
Great for simple front-desk billing
Easy card payments, invoices and payment links with low startup costs.
- Copays, invoices & payment links
- Cards on file with patient permission
- Low startup cost
Typical setupSquare Terminal or Reader + Square Invoices
Explore Square POS →
Great for an all-in-one front desk
Premium countertop hardware and a large app market, with flexible pricing programs.
- Premium all-in-one countertop hardware
- Apps for billing & scheduling
- Cash discount & surcharge options
Typical setupClover Mini or Station Duo at the front desk
Explore Clover POS →
Great for payments-first setups
Smart terminals that take every payment type, with cash discount and dual pricing built in.
- Countertop & wireless terminals
- Cash discount & dual pricing built in
- Works alongside your current software
Typical setupValor countertop or wireless terminal
Ask about Valor →Not sure which fits? Ask us, or see our Square vs. Clover comparison.
How it works
Taking patient payments in four steps
- 1
Free consultation
We learn your front desk, billing and patient flow.
- 2
Front desk set up
Payment types, receipts and staff access set up for you.
- 3
On-site install
Hardware installed at the front desk and staff trained.
- 4
Local support
A real person in Phoenix & Tucson to call after launch.
FAQ
Medical office payment questions
What is the best payment system for a medical or dental office?
Most offices want quick copays at the front desk plus an easy way to bill balances. Square is a simple, low-cost option with invoices and payment links built in. Clover is a great choice if you want premium countertop hardware, add-on apps or a cash discount or surcharge program. We’ll recommend the right fit.
Does Square or Clover replace my practice management or EHR software?
No. Square and Clover handle payments. You’ll keep using your practice management or EHR software for scheduling, charts and insurance, and we’ll set up your payment system to work alongside it.
Can patients pay their balance online?
Yes. You can text or email a secure payment link or invoice, and patients can pay from their phone or computer.
Can we save a patient’s card for future balances?
Yes. With the patient’s permission, you can securely save a card on file and charge it for future balances or recurring payments.
Can patients use HSA or FSA cards?
HSA and FSA cards that run on the major card networks can typically be accepted like a debit card. Check with the card provider for any eligibility rules.
Do you offer cash discount or surcharge programs for medical offices?
Yes. We offer cash discount, dual pricing and surcharge programs and will help you choose and set up the right one for your office.
Can you lower what we pay for card processing?
Often, yes. Send us a recent statement and we will show you exactly what you are paying and whether we can do better. If we cannot, we will tell you.
Better rates and the right setup.
Book a free consultation with a local expert. We’ll review what you pay today and recommend the right setup for your office.
Free consultation
Tell us a little about your business. A local payments expert will reach out to help you choose the right setup.
No cost, no obligation. We never share your information.